Bowling Club

1.0 Constitution and Rule

 

01  The official title of this club is: ‘Overton Bowling Club” and will be referred to as the ‘Club’.

 

02  The aims and objectives of the Club are:

• To promote and encourage participation in the sport of Crown Green Bowls within the community.

• To provide administrative support and facilitate competitive and non-competitive bowling.

 

03  The membership of this Club shall be open to anyone interested in the sport on application regardless of age, gender, race, ethnicity, colour, religion, nationality, sexual orientation, socio-economic status, or ability, provided that they have paid the membership subscription as set by the Club’s Annual General Meeting (AGM).  The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

           

04  All members shall have the right to inspect the Club Constitution and Rules, membership lists and minutes of any AGM or Extra-ordinary General Meeting (EGM).  A copy is freely available to download via the Club`s website.

 

05  Full members of the Club are entitled to:

• One vote at an AGM or EGM.

• Be considered for selection to play for one or more of the Club`s bowls teams.

• To use the Green when not being used for League or Competitions.

 

06  If the Executive (see paragraph 9) consider that any member has brought the name of the Club into disrepute or acted against the interests of the Club then the member will be subject to disciplinary measures up to and including expulsion.  The secretary will write to the member giving the reasons for the action.  The Member concerned shall be given the opportunity to offer an explanation for his/her conduct either in writing or by attending a Committee meeting.

 

07  The Constitution defines the framework for the general conduct of all parts of the Club.

 

08  The Annual General Meeting shall have the power to enact the Rules governing elections, finance and the conduct of General Meetings of the Club.

 

09  The Executive of the Club shall normally, but not exclusively, consist of a Chairman, Secretary, Treasurer and President.  The Chairman, Secretary and Treasurer will be elected annually at the AGM and also the President (who will serve for a period of 2 years.)

 

10  The day-to-day responsibility for interpreting the Club Constitution and Rules shall devolve to the Club Executive Officers.

 

11  A member of the Executive shall cease to hold office upon the passing of a motion of no confidence at an AGM or EGM.

 

12  Any Executive Member who ceases to hold office under paragraph 11 above shall not be eligible to stand in any further election to a Club post.

 

13  Proposed changes to the Club Constitution and Rules must be submitted to the secretary at least two weeks prior to the published date of the AGM which must quorate (see paragraph 18).

 

14  The date of the AGM will be set by the Chairman and not be longer than 6 weeks after the completion of summer league fixtures.

 

15  Notice of the date of the AGM must be given to members not less than 4 weeks prior to the date of the meeting to allow for submission of proposals.

 

16  A 51% majority at a general meeting can change the Club Constitution and Rules.  The change to start as stated in the amendment or as at the date of change.

 

17  Any motions must be proposed and seconded by members of the Club, as defined in paragraph 3 of this Constitution.

 

18  The quorum of the Club at any non-executive meeting must be at least 50% of the Executive and at least 30% of the members of the aforementioned Club.

 

19  At least 6 members and/or 50% of the Club Executive can call an Extra-ordinary General Meeting (EGM) at any time.

 

20  At least 48 hours notice of an EGM must be given to the members.

 

21  The Club recognises that it has a Duty of Care towards its members and will exercise due diligence in its operations.  The Club also reminds members that also have a Duty of Care to themselves and to other members and users of the Club’s facilities.  The Club also recognises the need to follow the BCGBA Child Protection Policy.

 

22  The Club may be dissolved by a 75% majority vote of the members.

 

23  Upon dissolution of the Club any remaining assets shall be given or transferred to another registered CASC, a registered charity or the sport’s governing body, presently the British Crown Green Bowling Association for use by them in community related sports.

 

24  The financial health of the Club will be kept under review with the aid of a statement prepared by the Treasurer for the Annual General Meeting and on any other occasion as required by the Executive.

 

25  All surplus income or profits shall be re-invested in the Club.  No surpluses or assets will be distributed to members or third parties.

 

26  The Executive may decide on certain Club rules that will form an appendix to the Constitution.  This appendix may be reviewed from time to time as circumstances dictate.  The members at the AGM will approve all revisions to the rules.

 

 

2.0 The Officers of the Club shall be:

 

2.1 The President: Who shall be the figurehead of the Club and is a member of the Executive, will attend the Management Committee meetings.  The President may take part in the discussions and vote on any resolutions and may also take the Chair in the absence of the Chairman.

 

2.2 The Chairman: Who shall be responsible for overseeing the running of the Club through the committee and organising events and competitions.  The Chairman shall also be responsible for all Health and Safety issues relating to events both organised by the Club and where the Club is in attendance as guests of a third party’s event.

 

2.3 The Secretary: Who shall be responsible for the general administration of the Club, including the keeping and distribution of the minutes of committee meetings.  They will also be responsible for the membership database and the issue of membership cards.  The secretary will also be responsible for the Newsletter and for all internet related material and issues (it may be necessary to second an assistant to help with these duties.)

 

2.4 The Treasurer: Who shall be responsible for the Club`s financial affairs including proper accounts and will also collect membership fees.

 

2.5 The Club Development Officer: Who shall be responsible for introducing the Club and the sport to the local community so that the membership continues to grow and the sport flourishes.  Responsibilities will include:

• Drive the strategic direction of the Club in the local community.

• Develop strong partnerships with local schools and other groups.

• Liaise with local agencies.

• Ensure that the management and administration of club procedures are regularly reviewed.

• Take feedback and work to act upon it.

• Work to improve access to the Club to people from all backgrounds.

• Work with the fundraiser to ensure that the Club meets the criteria for grant applications.

• Ensure that the Club is promoting itself to the local community in the best way.

• Act in accordance with the Club`s core documents and policies at all times, with particular reference to the aim`s and objectives of the Club, as detailed in the constitution.

 

2.6 The Working Committee, co-opted by the Officers, to perform various tasks to assist and help in the general running of the Club, shall form the rest of the committee.

 

2.7 The Officers and Co-opted Committee of the Club shall retire and be eligible for re-election and co-opting at the Annual General Meeting.

 

2.8 The Officers and Co-opted Committee members have the power to create new positions and co-opt members as necessary throughout the year or to fill vacant positions without the need for a General Meeting.

 

2.9 All Committee members including co-opted members have the right to vote. The Chairman will have an additional casting vote to be used as necessary.

 

 

As Approved at the AGM held on the 22nd October 2015.